MINUTES

BOARD OF EDUCATION

INDEPENDENT SCHOOL DISTRICT 332

Regular Meeting

Mora Elementary School, Commons Area

April 22, 2021

6:30 p.m.

The Regular Meeting of the Board of Education of Independent School District 332, Mora, Minnesota, was called to order by Scott Moe, Board Chair, at 6:30 p.m.  The meeting began with the Pledge of Allegiance and roll call. Board Members present were: Board Chair Scott Moe, Clerk Tammy Bohachek, Robert Jensen, Deb Hallin and Matt Heggernes. Member Robert Woods was absent. Also present were Superintendent Dan Voce, High School Principal Brent Nelson, High School Assistant Principal Nick Bakke, Elementary Principal Randy Qual, Elementary Assistant Principal Jennifer Fussy and Building and Grounds/Transportation Director Chip Brandt.

Motion to approve the agenda was made by Member Jensen, seconded by Member Heggernes.  No discussion was held.  The motion passed unanimously.

Mustang Spirit recognition was presented by Principal Qual to Beth Brandt, Natalie Jensen and Beth Schultz of the PTO Committee. Over the last seven years, they have donated $48,982 to Mora Elementary.

Mustang Spirit recognition was presented by Principal Nelson to our amazing substitute teachers, namely John Strachan and Susan Klapel. They have always been available to help during the pandemic. Their support is appreciated in helping keep the school open.

Superintendent Voce gave Mustang Spirit recognition to our custodial staff. This year more than ever we’ve asked them to do more in keeping schools clean and safe. They are an amazing group of people who always step up to help.

No items were presented at the first open forum.

Amanda Stenberg gave an update of the 2021 German club trip that was canceled. She would like to use the same itinerary next summer in 2022, tentatively leaving around June 6. It will be of similar cost, and they are working with Hinckley and Pine City. COVID mitigation strategies may need to be implemented for students. 

Kay Edberg asked the board to consider approval of 2022 Spanish Club trip dates to Spain. They would use the same itinerary that was approved for this summer with the same cost. COVID mitigation strategies may need to be implemented. She noted that there are no students that would have to choose between German and Spanish trips. The trip will be for 17 days - approximately mid June to no later than July 2. She needs to get a firm number of students that plan to go.

Motion was made by Member Jensen, seconded by Member Bohachek to approve summer trips for Spanish and German trips. There was no additional discussion. The motion passed unanimously.

Sean Lewis, Senior Project Manager, ICS, gave recommendations of the New High School Project Contract. Bids were received on April 13, 2021. School Board Members and Leadership & Oversight have received recommendations for work scopes 1-17 and 19-23 for a total of $47,866.98. Worthy of note: 2 contractors were apparent low bidders but had significant errors in their estimates. ICS accepted their withdrawal of bids. For work scope 18 (conveying systems) ICS recommends rejecting all bids as they were incomplete. These can be procured at a later date. There were material procurement concerns and current inflation of materials over the last 6-8 weeks played a part in bid pricing. He feels there is a good strategy in place to build the new school. The contracts are drafted and ready to go upon school board approval.

Motion made by Member Bohachek, seconded by Member Heggernes to accept the bids and numbers as proposed. There was no further discussion. The motion passed unanimously.

Member Jensen noted that he voted yes but has reservations about it. 

The ICS recommendation document is on file in the District Office.

Coach Erickson gave an update on the multipurpose turf field and fundraising project. 57.6% of the goal has been raised. He has been working diligently on fundraising. Online fundraising has been generating income over the last two months since implemented.

Superintendent Voce gave a summary on the learning model and school updates. Many staff members have received vaccines. Vaccinations for 16 and up have been approved. The district has tried every mitigation strategy available to us. There have been challenges with staffing but we have still been able to stay in school and participate in winter activities. There has been a recent uptick in the number of cases, especially in students. The county is recommending weekly testing of students and vaccinating those eligible.

No items were requested to be withdrawn from the consent agenda. Motion was made by Member Heggernes, and seconded by Member Hallin, to approve the Consent Agenda as follows:  

Consent Agenda

a.  Treasurer’s Report, Investment Balance, Budget Summary (To Be Placed on File for Audit)

b.  Approve April Bill List

c.  Approve Minutes

● Regular Board Meeting, 03/25/2021

d. Enrollment Summary (Information)

e. ECFE Monthly Report (Information)

f. Personnel Items

● Employment Request of Jazmine Kelm, Special Education Paraprofessional

● Employment Request of Julie Robillard, LTS Special Education Paraprofessional

● Resignation of Hope Murray, English Language Arts Teacher, Fall Production Advisor and One Act Play Advisor

● Resignation of Tim Reynolds, Special Education Paraprofessional

● Resignation of Brianna Cadwell, Special Education Paraprofessional

● Resignation of Annie Haugan, Early Childhood Paraprofessional

● Resignation of Alycia Vander Vegt, Health Paraprofessional

● Leave Request of Kevin Fuller,   Building Custodian

g. Gifts/Donations Report – March

● Craig Schultz $2000.00 Turf Field Donation

● Chad & Wendy Sundberg  $500.00 Turf Field Donation

● Joyce Gmahl $100.00 Turf Field Donation

● Rick Mattson  $100.00  Turf Field Donation

● Gary Hirsch $250.00 Scholarship

● Town & Country Insurance  $1000.00 Scholarship

● MSHSL Foundation Grant $808.00 Athletics

 Member Moe acknowledged and accepted the gifts and donations with appreciation.  No further discussion was held.  The motion to approve the consent agenda as presented passed unanimously.

Nutrition Director Cally Hanson spoke on student meals. Schools are required to raise meal prices each year. Breakfast prices were lowered a bit to keep prices in line with area districts. Motion was made by Member Jensen and seconded by Member Heggernes to approve the proposed Mora Public Schools student meal prices for the 2021-2022 school year. The motion passed unanimously.

Superintendent Voce spoke about moving the conference comp day originally planned for June 7 and explained that the June 4 Teacher Inservice Workday was moved to the beginning of the school year to allow staff more time to prepare for classes. This left a gap in the calendar so he is asking the board to consider approval of moving June 7, 2021 conference comp day to June 4, 2021 on the school calendar. A motion was made by Member Heggernes and seconded by Member Jensen to approve the proposed school calendar adjustment. The motion passed unanimously.

The next agenda item was to consider approval of the Memo of Understanding addressing summer school compensation. Superintendent Voce spoke on the emphasis around the state for students and families to accelerate or to help them close the gap on their learning. Our Administration, teaching staff and ALC staff are putting together a three year plan to address this. Targeted services K-8 normally get paid at a rate of $25.00 per hour while grades 9-12 typically get their normal rate of pay. The district would like to standardize that rate of pay to support K-8 students. This would only last for this summer. If it were to continue, it would need to be in their contract or another MOU. The district will also feed and transport students for summer school. Discussion was held about funding. A motion to approve was made by Member Jensen and seconded by Member Bohachek. The motion passed unanimously.

A motion was made by Member Bohachek and seconded by Member Heggernes to pass The Resolution Placing a Continuing Contract/Tenured Teacher on Unrequested Leave of Absence Upon Acquiescence of Such Placement. No further discussion was held. The motion passed unanimously.

The second reading of the following school district policies was held: #205 Open Meetings and Closed Meetings, #904 Distribution of Materials on School District Property by Nonschool Persons, #704 Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System, #705 Investments, and #715 Electronic Fund Transfer. 

Superintendent Voce added that the first two policies are MSBA model policies. The other three were recommended by our auditors that we have these within our policies. Finance Director Tami Hermanson is requesting and recommending that we approve these three. Member Jensen made a motion to approve the policies, and was duly seconded by Member Hallin. There was no further discussion. The motion passed unanimously.

Board Reports and Administrative Updates were presented.  The student report was presented by Dr. Jackie Stevens. The full reports are available in the District Office.

Upcoming meeting and important dates were reviewed.  

There was no correspondence to review.  

Member Jensen and Member Hallin requested more information regarding the movement of teacher in-classroom instructional time to special assignment and Q Comp (Quality Compensation) program duties.  Superintendent Voce will gather information, historical and current, to clarify the movements and scheduling process to present at a future board meeting.

No other business came before the Board. 

No items were presented during the second open forum.

A motion to adjourn was made by Member Jensen, and seconded by Member Heggernes. The motion passed unanimously. The meeting was adjourned at 7:47 p.m.

Scott Moe, Board Chair

Tammy Bohachek, Clerk

Published in the Kanabec County Times June 24, 2021

 

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